MINUTES OF MEETING ST. AUGUSTINE LAKES COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the St. Augustine Lakes Community Development District was held on Tuesday, August 20, 2024 at 11:35 a.m. at the offices of Governmental Management Services, 475 West Town Place, Suite 114, St. Augustine, Florida. Present and constituting a quorum were: Zenzi Rogers Chairperson Chris Mayo by phone Vice Chairman Michael Della Penta Supervisor Tiffany Csalovszki Supervisor Also, present were: Jim Oliver District Manager Wes Haber District Counsel Bill Schaefer District Engineer Maria Czmyr Vesta Sarah Sweeting GMS The following is a summary of the actions taken at the August 20, 2024 St. Augustine Lakes Community Development District’s Regular Board of Supervisor’s Meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Oliver called the meeting to order at 11:35 a.m. Three Supervisors were in attendance constituting a quorum. Mr. Mayo participated by phone. SECOND ORDER OF BUSINESS Audience Comments (regarding agenda items listed below) Mr. Oliver opened the public comment period, and state there will be public hearing which will also allow for public comments. He explained the comment periods and the public hearings. Resident (Steven) commented on the pool entry locks and timeline expectations. It was noted there will be updates on that item later in the agenda. Docusign Envelope ID: 4CDD0EDF-9591-4CE2-88FB-FA7B2D16102E August 20, 2024 St. Augustine Lakes CDD 2 THIRD ORDER OF BUSINESS Consideration of Minutes of the June 11, 2024 Meeting Mr. Oliver presented the minutes of the June 11, 2024, Board of Supervisors meeting and asked for any comments, corrections, or changes. The Board had no changes to the minutes. On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, the Minutes of the June 11, 2024, Meeting, were approved. FOURTH ORDER OF BUSINESS Fiscal Year 2025 Budget A. Overview of Budget Mr. Oliver presented an overview of the Fiscal Year 2025 budget. He noted this is the first public hearing for the budget. He commented on the debt services and noted bonds were issued to build infrastructure. He added they are paying back a 30-year bond. He explained payments are made annually for the principal and semi-annual payments. Mr. Oliver noted there are the same assessments even if there is a house or it is undeveloped. He noted the total revenues go from $319,000 to $490,000 and that is an increase of $171,000. The expenditures go up by the same amount. Mr. Oliver reviewed expenditures in the administrative line items, noting that they are standard and there is an increase of $1,000. He added the operations, and maintenance included the amenity center, which is being created now. This is for an increase in the budget for $136,000. The costs include pool attendants, and grounds maintenance, and an increase for landscape maintenance. He added the assessments stay the same due to a carryover from last year. Mr. Oliver noted the two largest items driving the increase in this budget increase is the new amenity center that needs to be operated and maintained and the landscape maintenance that has increased from $113,000 to $160,000. He added landscaping is usually the largest cost for any District. Mr. Oliver noted the capital reserves is at $22,000 and may grow. He noted the debt service funds and interest payments are paid to the Trustee. He added the amortization schedule is included and noted the bonds mature in 2053. The increase in assessment results in $420.14 gross increase per platted lot. Docusign Envelope ID: 4CDD0EDF-9591-4CE2-88FB-FA7B2D16102E August 20, 2024 St. Augustine Lakes CDD 3 B. Board Discussion Mr. Oliver asked for discussion from the Board. C. Public Hearing Adopting the Budget for Fiscal Year 2025 Mr. Oliver asked for a motion to open the public hearing. On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, Opening the Public Hearing, was approved. Audience comments included comments on the landscape contract that has been amended to include some additional costs. Questions on amenity usage was discussed and the pool attendant to ensure the pool is used by St. Augustine Lakes residents. Security monitoring was discussed and the timeline for going live. The Board discussed some vandalism and the video and voice monitoring. It was noted the pool attendant hours and timeline can be determined by the Board once the Board is resident controlled. Another question was asked from a legal perspective for having attendants. Mr. Haber replied it is not necessarily a legal issue as it is for security and preventing issues. Questions were asked on the budget amounts and having someone live all the time. Ms. Rogers explained the video portion of security. The cost of a pool attendant versus the security monitoring was discussed. Other topics include the capital reserves account, paying off debt and new bonds. Other discussion topics included contracts and availability to the public, specific scope of services for all contracts, law enforcement monitoring and patrol officer schedules, security monitoring, special community events, amenity fob system timeline, distribution of fobs to the community, owner responsibility on their property, HOA issues, monitoring at the front, budget total amounts, GMS management fees, maintenance costs, decorations done by a vendor, pet waste disposal locations, and reserve amounts. Mr. Oliver asked for a motion to close the public hearing. Docusign Envelope ID: 4CDD0EDF-9591-4CE2-88FB-FA7B2D16102E August 20, 2024 St. Augustine Lakes CDD 4 On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, Closing the Public Hearing, was approved. 1. Consideration of Resolution 2024-03, Relating to the Annual Appropriations and Adopting the Budget for Fiscal Year 2025 Mr. Haber presented the Fiscal Year 2025 proposed budget, notices to the public regarding the budget, and noted that this resolution will adopt the final budget. On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, Resolution 2024-03 Relating to the Annual Appropriations and Adopting the Budget for Fiscal Year 2025, was approved. 2. Consideration of Resolution 2024-04, Imposing Special Assessments and Certifying an Assessment Roll for Fiscal Year 2025 Mr. Haber noted this resolution will impose special assessments and for lots that are platted the assessments will appear on the tax bill. He explained the increase and the notices that have been provided to the residents. On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, Resolution 2024-04 Imposing Special Assessments and Certifying an Assessment Roll for Fiscal Year 2025, was approved. FIFTH ORDER OF BUSINESS Public Hearing to Adopt Amenity Center Rates, Resolution 2024-05 Mr. Oliver presented the resolution for adopting amenity center rates. He noted there is a requirement for the District to allow access to the facility for a cost. He added from the last meeting the proposal for non-resident’s cost would be $3,500 for annual user access. The replacement fees for fobs are proposed at $50 per fob. Mr. Oliver asked for a motion to open the public hearing. On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, Opening the Public Hearing, was approved. Mr. Oliver ask for any comments on the cost of $3,500 for non-resident user fees and $50 of cost of replacement of fobs. Docusign Envelope ID: 4CDD0EDF-9591-4CE2-88FB-FA7B2D16102E August 20, 2024 St. Augustine Lakes CDD 5 Resident asked how many fobs are allotted per household and it was noted each household will be allotted two fobs. Another resident asked about having more fobs for additional payments. Ms. Rogers stated typically they allow for two. Mr. Oliver asked for a motion to close the public hearing. On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, Closing the Public Hearing, was approved. Mr. Oliver asked for a motion to approve the resolution. On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, Resolution 2024-05 for Amenity Center Rates, was approved. SIXTH ORDER OF BUSINESS Discussion Regarding CDD Goals & Objectives Mr. Oliver stated there was new legislation that requires Districts to adopt goals and objectives and measure their performance on these goals and objectives. He added these are for all Special Districts not just Community Development Districts. He noted GMS has prepared draft goals and objectives for the Board to review and adopt and these can be modified. This will be provided to the residents through an eblast. On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, the District’s Goals and Objectives, were approved. SEVENTH ORDER OF BUSINESS Staff Reports A. Attorney Mr. Haber had nothing further to report. B. Engineer Mr. Schaefer had nothing further to report at this time. Docusign Envelope ID: 4CDD0EDF-9591-4CE2-88FB-FA7B2D16102E August 20, 2024 St. Augustine Lakes CDD 6 C. Manager – Designation of Meeting Schedule for Fiscal Year 2025 Mr. Oliver presented the required annual meeting schedule for Fiscal Year 2025. He noted this starts on October 1, 2024 for 12 meetings to be held on the first Wednesday of each month except for January which will be moved to the 8th. He added the meetings are held in the GMS office, but another site will be determined for convenience of residents and larger crowds. On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, the Meeting Schedule for Fiscal Year 2025, was approved. EIGHTH ORDER OF BUSINESS Supervisors Requests Ms. Rogers gave community updates to include there are 426 homes planned and currently 236 have closed. She noted there are 37 are under contract. She commented on interest and high rates which is a barrier for sales. She added she doesn’t anticipate a problem with home sales. Ms. Csalovszki provided updates on the amenities, she noted that amenities are expected to be online this week, fob pick up schedule included locations, times and requirements. She noted the amenities will be closed September 3rd, 4th and 5th while the ADA lift chair is installed. NINTH ORDER OF BUSINESS Audience Comments Audience comments included topics on clean-up of the open areas in the community, sod installation, broken sidewalks, paving roads, elections, material, entry sign repair, pool rules and hours, and speed limit signs. Ms. Rogers replied they will have the developers complete these items during the close out. Inspectors will be out to complete these items, hours of the pool, fob updates, music not allowed except personal devices. Ms. Rogers commented on traffic division will be determined by the county. The engineer commented on speed regulations and will investigate. Mr. Oliver commented on the landowner elections for every 1 acre there is 1 vote and every lot receives 1 vote. TENTH ORDER OF BUSINESS Financial Statements as of June 30, 2024 Mr. Oliver presented the financial statements as of June 30, 2024. He added there were no unusual variances. Docusign Envelope ID: 4CDD0EDF-9591-4CE2-88FB-FA7B2D16102E August 20, 2024 St. Augustine Lakes CDD 7 ELEVENTH ORDER OF BUSINESS Check Register Mr. Oliver presented the check register for Board approval. On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, the Check Register, was approved. TWELFTH ORDER OF BUSINESS Next Scheduled Meeting – September 4, 2024 at 11:00 a.m. Mr. Oliver noted the next meeting is scheduled for September 4, 2024, at 11:00 a.m. Ms. Rogers stated it was not needed and it will be cancelled. The next scheduled meeting will be in October at the Holiday Inn Express in St Augustine, Florida. THIRTEENTH ORDER OF BUSINESS Adjournment Mr. Oliver asked for a motion to adjourn the meeting. On MOTION by Ms. Csalovszki, seconded by Mr. Della Penta. with all in favor, the meeting was adjourned. ________________________ _____________________________ Secretary/Assistant Secretary Chairman/Vice Chairman Docusign Envelope ID: 4CDD0EDF-9591-4CE2-88FB-FA7B2D16102E