St. Augustine Lakes Community Development District SEPTEMBER 6, 2023 AGENDA District Website: www.staugustinelakescdd.com St. Augustine Lakes Community Development District 475 West Town Place Suite 114 St. Augustine, Florida 32092 Call in Number: 1-877-304-9269, Code 7067214 August 30, 2023 Board of Supervisors St. Augustine Lakes Community Development District Dear Board Members: The Meeting of the St. Augustine Lakes Community Development District will be held Wednesday, September 6, 2023 at 11:00 a.m. at the offices of Governmental Management Services, 475 West Town Place, Suite 114, Florida 32092. Immediately following will be the Board of Supervisors meeting. I. Roll Call II. Audience Comments (regarding agenda items listed below) III. Consideration of Minutes of the August 9, 2023 Meeting IV. Ratification of Conveyance of Improvements to District V. Consideration of Requisition, Payment for Acquisition of Improvements VI. Ratification of Requisitions (6-8) VII. Staff Reports A. Attorney B. Engineer C. Manager VIII. Supervisors Requests IX. Audience Comments X. Financial Statements as of June 30, 2023 XI. Check Register XII. Next Scheduled Meeting – September 6, 2023 at 11:00 a.m. XIII. Adjournment MINUTES MINUTES OF MEETING ST. AUGUSTINE LAKES COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the St. Augustine Lakes Community Development District was held on Wednesday, August 9, 2023 at 11:00 a.m. at the offices of Governmental Management Services, 475 West Town Place, Suite 114, St. Augustine, Florida. Present and constituting a quorum were: Zenzi Rogers Chairperson Chris Mayo Vice Chairman Tiffany Csalovszki Supervisor Michael Della Penta Supervisor Also, present were: Jim Oliver District Manager, GMS Wes Haber by phone District Counsel, Kutak Rock The following is a summary of the actions taken at the August 9, 2023 St. Augustine Lakes Community Development District’s Regular Board of Supervisor’s Meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Oliver called the meeting to order at 11:00 a.m. Four Supervisors were in attendance at the meeting constituting a quorum. SECOND ORDER OF BUSINESS Audience Comments (regarding agenda items listed below) Mr. Oliver opened the public comment period, there were no members of the public present. August 9, 2023 St. Augustine Lakes CDD 2 THIRD ORDER OF BUSINESS Consideration of Minutes of the July 5, 2023 Meeting Mr. Oliver presented the minutes of the July 5, 2023 Board of Supervisors meeting and asked for any changes. Ms. Rogers stated she had no changes. On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, the Minutes of the July 5, 2023 Meeting, were approved. FOURTH ORDER OF BUSINESS Ratification of Conveyance of Improvements to District Mr. Haber stated the District will be acquiring improvements that will stay with the CDD such as stormwater, roadways, those types of improvements for phases 1A, 1B, 1C and a collector road in a total amount of $7,931,422. Presently, only a portion of that has been paid to the contractor so $778,000 approximately still needs to be paid. It is possible that some of those payments have been paid but at minimum we are in a position to process about $7,100,000 for the acquisition of those improvements soon. He noted there are off-site improvements and water and sewer improvements for those same phases. Ultimately, those improvements will go to St. Johns County and the total amount for those is about $6,100,000 and $5,900,000 has been paid to the contractor so we will be able to process a requisition for $5,900,000 and there is about $270 that has not yet been paid but it is possible that by the time we finalize some of that $270 will be paid. On the off-site improvements, it is about $5,900,000 that we are ready process and on the on-site it is $7,100,000 so just over $12,000,000 in improvements. He noted a requisition should be processed soon for the acquisition of those improvements. FIFTH ORDER OF BUSINESS Ratification of Requisition Regarding Payment for Acquisition of Improvements Mr. Oliver noted that this item was discussed during the prior order of business. SIXTH ORDER OF BUSINESS Ratification of Landscape Maintenance Agreement Mr. Oliver stated this is the one with Yellowstone that we discussed at the last meeting and it was completed and signed in the amount of $71, 250. August 9, 2023 St. Augustine Lakes CDD 3 On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, the Landscape Maintenance Agreement with Yellowstone, was ratified. SEVENTH ORDER OF BUSINESS Acceptance of Fiscal Year 2022 Audit Report Mr. Oliver stated this is the Districts first audit and was conducted by Berger, Toombs, Elam, Gaines, and Frank. It was a clean audit with clean opinion on internal controls. He noted clearly the District is not in a state of financial emergency. On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, Accepting the Fiscal Year 2022 Audit Report, was approved. EIGHTH ORDER OF BUSINESS Fiscal Year 2024 Budget A. Overview of Budget Mr. Oliver stated the process had been gone through to approve it back in June. He noted it was revised over the last couple of meetings. At the last meetings, some changes had been made to the grounds maintenance section. Those sections that run back for field management, we have a full year with Vesta working at $18,000. He noted the landscape maintenance amount had been changed based on the agreement that was just ratified. There is the mitigation line item added for $13,000 and on holiday decorations we have added $15,000 and Capital Reserve shows $22,750. The assessments stay the same as they were for FY23. B. Board Discussion There being no comments, the next item followed. C. Public Hearing Adopting the Budget for Fiscal Year 2024 Mr. Oliver asked for a motion to open the public hearing. On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, Opening the Public Hearing, was approved. Mr. Oliver asked for a motion to close the public hearing. August 9, 2023 St. Augustine Lakes CDD 4 On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, Closing the Public Hearing, was approved. 1. Consideration of Resolution 2023-07, Relating to the Annual Appropriations and Adopting the Budget for Fiscal Year 2024 Mr. Oliver stated that this resolution would adopt the budget. On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, Resolution 2023-07, relating to the Annual Appropriations and Adopting the Budget for Fiscal Year 2024, was approved. 2. Consideration of Resolution 2023-08, Imposing Special Assessments and Certifying an Assessment Roll for Fiscal Year 2024 Mr. Oliver stated this is certifying the assessment roll. On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, Resolution 2023-08, Imposing Special Assessments and Certifying an Assessment Roll for Fiscal Year 2024, was approved. NINTH ORDER OF BUSINESS Consideration of Proposal for Arbitrage Rebate Services Mr. Oliver stated this is with AMTEC and is $450 per year to make sure we don’t have positive or negative arbitrage. On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, the Proposal for Arbitrage Rebate Services, was approved. TENTH ORDER OF BUSINESS Consideration of Proposals for Pond Maintenance Mr. Oliver stated these are proposals from SOLitude as well as Lake Doctors. He noted SOLitude comes in at $15,600 and Lake Doctors at $14,800. On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, the Proposal from Lake Doctors for Pond Maintenance, was approved. August 9, 2023 St. Augustine Lakes CDD 5 ELEVENTH ORDER OF BUSINESS Staff Reports A. Attorney Mr. Haber had nothing further to report. B. Engineer Mr. Schaefer, District engineer, was not present. C. Manager – Discussion of Fiscal Year 2024 Meeting Schedule Mr. Oliver stated this will continue to be the first Wednesday of the month at 11:00 a.m. at GMS. On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, the Fiscal Year 2024 Meeting Schedule, was approved. TWELFTH ORDER OF BUSINESS Supervisors Requests There being no comments, the next item followed. THIRTEENTH ORDER OF BUSINESS Audience Comments There being no comments, the next item followed. FOURTEENTH ORDER OF BUSINESS Financial Statements as of June 30, 2023 Mr. Oliver stated in the agenda packets are the financial statements through June 30, 2023. FIFTEENTH ORDER OF BUSINESS Check Register Mr. Oliver presented the check register for the general fund for Board approval. On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, the Check Register, was approved. SIXTEENTH ORDER OF BUSINESS Next Scheduled Meeting – September 6, 2023 at 11:00 a.m. Mr. Oliver stated that the next meeting will be September 6, 2023 at 11:00 a.m. SEVENTEENTH ORDER OF BUSINESS Adjournment Mr. Oliver asked for a motion to adjourn the meeting. August 9, 2023 St. Augustine Lakes CDD 6 On MOTION by Ms. Rogers, seconded by Ms. Csalovszki, with all in favor, the meeting was adjourned at 11:10 a.m. ________________________ _____________________________ Secretary/Assistant Secretary Chairman/Vice Chairman SIXTH ORDER OF BUSINESS TENTH ORDER OF BUSINESS St. Augustine Lakes Community Development District Unaudited Financial Reporting July 31, 2023 1234567 Table of Contents Balance Sheet General Fund Income Statement Month to Month Debt Service 2022 Assessment Receipts Summary Capital Project 2022 Longterm Debt Schedule GeFnuenrdal SeDrevbicte CParopjietactl GovFTeuorntnadmls ent ASSETS: SCDD E AUUICCRRNSEOOEEIHTS EINFFEESRRSRR TOO2EVR0MMSEU2T CCD2TAEIPVOIETNLAOLPER $25$54,,1237-----26---------- $24$05,,8458-----14---------- $6,336,27------7------------ $6$$,322345$$05645,,,,,1282435778$$1274600 TOTAL ASSETS $259,408 $246,334 $6,336,277 $6,842,020 LIABILITIES: ADDCUUCEEO TTUOON GDTESE NVPEEARLYOAAPLB ELFREUND $11,80--3---- --------- --------- $11,80$$300 TOTAL LIABILITIES $11,803 $0 $0 $11,803 FUND EQUITY: FRRUUEENSSNATTDSRRS BIIICCGATTNLEEAEDDND CFFEOOSRR: CDAEPBITT SAELR PVRIOCJEE 2C0T2S2 2022 $247,60--5---- $246,33--4---- $6,336,27--7---- $6$$,322344667,,,236037457 TOTAL FUND BALANCES $247,605 $246,334 $6,336,277 $6,830,217 TOTAL LIABILITIES & FUND EQUITY $259,408 $246,334 $6,336,277 $6,842,020 ST AUGUSTINE LAKES COMMUNITY DEVELOPMENT DISTRICT BALANCE SHEET July 31, 2023 1 ADOPTED PRORATED BUDGET ACTUAL BUDGET 7/31/23 7/31/23 VARIANCE REVENUES: Assessments $319,224 $319,224 $319,224 $0 TOTAL REVENUES $319,224 $319,224 $319,224 $0 EXPENDITURES: ADMINISTRATIVE: Supervisors Fees $9,000 $7,500 $7,200 $300 FICA Expense $689 $574 $551 $23 Engineering $9,000 $7,500 $2,868 $4,633 Attorney $18,750 $15,625 $5,495 $10,130 Arbitrage $600 $0 $0 $0 Assessment Administration $2,500 $0 $0 $0 Dissemination Agent $2,500 $2,083 $1,750 $333 Annual Audit $3,110 $2,592 $3,110 ($518) Trustee Fees $4,000 $0 $0 $0 Management Fees $47,250 $39,375 $39,375 $0 Information Technology $1,800 $1,500 $1,500 $0 Website Maintenance $1,200 $1,000 $1,000 $0 Website Compliance $0 $0 $1,750 ($1,750) Telephone $375 $313 $48 $264 Postage $750 $625 $112 $513 Insurance $5,000 $5,000 $5,000 $0 Printing & Binding $900 $750 $254 $496 Legal Advertising $10,000 $8,333 $612 $7,721 Other Current Charges $1,200 $1,000 $96 $904 Office Supplies $450 $375 $8 $367 Dues, Licenses & Subscriptions $150 $150 $175 ($25) ADMINISTRATIVE EXPENDITURES $119,224 $94,295 $70,905 $23,390 GROUND MAINTENANCE: Field Mgmt/Admin $0 $0 $4,500 ($4,500) Landscape Maintenance $150,000 $125,000 $7,423 $117,578 Lake Maintenance $12,000 $10,000 $0 $10,000 Grounds Maintenance $10,000 $8,333 $0 $8,333 Reclaim Water $12,000 $10,000 $0 $10,000 Electric $10,000 $8,333 $0 $8,333 Miscellaneous $6,000 $5,000 $0 $5,000 GROUNDS MAINTENANCE EXPENDITURES $200,000 $166,667 $11,923 $154,744 TOTAL EXPENDITURES $319,224 $82,827 EXCESS REVENUES (EXPENDITURES) $0 $236,397 FUND BALANCE - Beginning $0 $11,208 FUND BALANCE - Ending $0 $247,605 St Augustine Lakes Community Development District GENERAL FUND Statement of Revenues & Expenditures For The Period Ending July 31, 2023 2 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sept Total REVENUES Assessments $0 $0 $0 $159,612 $0 $79,806 $0 $79,806 $0 $0 $0 $0 $319,224 TOTAL REVENUES $0 $0 $0 $159,612 $0 $79,806 $0 $79,806 $0 $0 $0 $0 $319,224 EXPENDITURES Supervisors Fees $2,000 $0 $1,000 $0 $1,000 $600 IIFLPPETAAAOODDMWWnnIetrseonniftuCastfseesigfhslgnonoeusneieAbbtaceieusrratpsran lsserinm,Em saag niighA e LttmeSCxnleeageeeoidi uypcnuAcm t rneveCA&epieauirnoeennedornt pdntrBigensmms olti AeiintteiTnensp sidtFsnei d lAn&mCeiciiasgghneh intSesnngraucnaioresbttgltioserogcasnrytiipotnions $$35$$$$$,,0111189$$$0557903223$$$$$$$$003590845700000000 $3$$,119$$$$$03512566$$$$$$$$$$008034780000000067 $3$$$$,11239$$$03567127$$$$$$$$$$000883670000000022 $$13$$$$,,011129$$$003355229$$$$$$$$$000038239000000000 $$13$$$$,,011239$$03357967$$$$$$$$$$000268780000000357 $3$$$$$,112379$$$$0235793446$$$$$$$$000268256700000000 $$13$$$$$,,0112379$00335797$$$$$$$$$$$0000228700000000057 $3$$$$,11289$025936$$$$$$$$$$$$$0002840000000000346 $$13$$$$$$,,11246789$001589356$$$$$$$$$$0000230810000000222 $$33$$$$$,,1112289$00159136$$$$$$$$$$$0002808100000000027 $$$$$$$$$$$$$$$$$$$0000000000000000000 $$$$$$$$$$$$$$$$$$$0000000000000000000 $3$$$$$$$$$9111123557$$$$$,,,,,,,,,,300111224556778$$71155700001556949$$5122450000000586808 TOTAL EXPENDITURES $12,501 $4,423 $5,944 $5,715 $7,045 $6,365 $6,669 $5,377 $8,189 $8,677 $0 $0 $70,905 GROUNDS MAINTENANCE EXPENDITURES ISSFLLLPEGRMrittaaalreurerrieoknnscimeelcgculdeddeetaeap nrssttMiMltimccll dlciiiRaaaoggags enppnhhiWm nMpeee ttRtt saao Rea/CMeitunirAeeopnsaspardnatinanemtiriicntnrsieeansgnneacnneccye $$$$$$$$$$$$000000000000 $$$$$$$$$$$$000000000000 $$$$$$$$$$$$000000000000 $$$$$$$$$$$$000000000000 $$$$$$$$$$$$000000000000 $$$$$$$$$$$$000000000000 $1,50$$$$$$$$$$$000000000000 $1,50$$$$$$$$$$$000000000000 $$11,,4508$$$$$$$$$$050000000000 $5,93$$$$$$$$$$$800000000000 $$$$$$$$$$$$000000000000 $$$$$$$$$$$$000000000000 $$47,,4502$$$$$$$$$$030000000000 GROUNDS MAINTENANCE EXPENDITURES $0 $0 $0 $0 $0 $0 $1,500 $1,500 $2,985 $5,938 $0 $0 $11,923 TOTAL EXPENDITURES $12,501 $4,423 $5,944 $5,715 $7,045 $6,365 $8,169 $6,877 $11,174 $14,614 $0 $0 $82,827 EXCESS REVENUES (EXPENDITURES) ($12,501) ($4,423) ($5,944) $153,897 ($7,045) $73,441 ($8,169) $72,929 ($11,174) ($14,614) $0 $0 $236,397 St Augustine Lakes Community Development District Month to Month 3 ADOPTED PRORATED BUDGET ACTUAL BUDGET 7/31/23 7/31/23 VARIANCE Revenues Special Assessments - Direct $190,197 $0 $0 $0 Interest Income $0 $0 $8,916 $8,916 Total Revenues $190,197 $0 $8,916 $8,916 Expenditures Interest -12/15 $0 $0 $0 $0 Interest - 6/15 $184,914 $184,914 $184,914 $0 Principal - 6/15 $0 $0 $0 $0 Total Expenditures $184,914 $184,914 $184,914 $0 Other Sources/(Uses) Bond Proceeds $424,934 $424,934 $424,934 $0 Interfund Transfer In(Out) $0 $0 ($2,601) ($2,601) Payment to Escrow $0 $0 $0 $0 Total Other Sources/(Uses) $424,934 $424,934 $422,332 ($2,601) EXCESS REVENUES (EXPENDITURES) $430,217 $246,334 FUND BALANCE - Beginning $57,790 $0 FUND BALANCE - Ending $488,007 $246,334 Statement of Revenues, Expenditures and Changes in Fund Balance For The Period Ending July 31, 2023 St Augustine Lakes COMMUNITY DEVELOPMENT DISTRICT DEBT SERVICE FUND - SERIES 2022 4 Series 2022 REVENUES: Interest Income $138,356 TOTAL REVENUES 138,356.03 EXPENDITURES: Capital Outlay $35,834 Cost of Issuance Expense $272,512 Underwriter's Expense $141,400 TOTAL EXPENDITURES $449,746 OTHER SOURCES/(USES) Interfund Transfer In/(Out) $2,601 Bonds Proceeds $6,645,066 TOTAL OTHER SOURCES/(USES) $6,647,668 EXCESS REVENUES (EXPENDITURES) $6,336,277 FUND BALANCE - Beginning $0 FUND BALANCE - Ending $6,336,277 Statement of Revenues & Expenditures and Changes in Fund Balance For Period Ending July 31, 2023 St Augustine Lakes Community Development District Capital Projects Fund 5 St Augustine Lakes Community Development District Long Term Debt Report Series 2022 Special Assessments Bonds Interest Rate: Maturity Date: Reserve Fund Definition: Reserve Fund Requirement (50% MADS): Reserve Fund Balance: Bonds outstanding -12/20/2022 4.7-5.5% 6/15/2053 $240,020$240,851 $7,070,000 Current Bonds Outstanding $7,070,000 6 ASSESSED # O&M UNITS ASSESSED SERIES 2022 DEBT ASSESSED (2) FY23 O&M ASSESSED TOTAL ASSESSED LENNAR 214 95,544.91 89,568.98 185,113.89 AG ESSENTIAL 212 94,651.97 229,655.02 324,306.99 TOTAL DIRECT INVOICES (1) (2) 426 190,196.88 319,224.00 509,420.88 ASSESSED REVENUE TAX ROLL - - - - TOTAL NET ASSESSMENTS 852 284,848.85 319,224.00 509,420.88 DUE/RECEIVED BALANCE DUE SERIES 2022 DEBT RECEIVED (2) O&M RECEIVED TOTAL RECEIVED LENNAR 95,544.92 - 89,568.97 89,568.97 AG ESSENTIAL 94,651.96 - 229,655.03 229,655.03 TOTAL DIRECT INVOICES (1) (2) 190,196.88 - 319,224.00 319,224.00 ASSESSED REVENUE TAX ROLL - - - - TOTAL NET ASSESSMENTS 190,196.88 - 319,224.00 319,224.00 ST AUGUSTINE LAKES COMMUNITY DEVELOPMENT DISTRICT Fiscal Year 2023 Assessments Receipts Summary (1) O&M is Assessed on Acres as there were not plats filed at the time the roll was prepared. O&M is due: 35% due 12/1/22, 2/1/23 and 30% due 5/1/23 (2) Series 2022 Bonds are under capitalized interest until 6/15/23. Interest above is from 6/16/23- 12/15/2023. Debt Service is based on units platted after the roll was completed 7 ELEVENTH ORDER OF BUSINESS Fund Date Check No. Amount General Fund Accounts Payable 7/13/23 61-62 $4,897.75 Sub-Total $4,897.75 Total $ 4 ,897.75 * Fedex Invoices available upon request St Augustine Lakes Community Development District Check Run Summary 7/01/23 - 7/31/23 AP300R YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER RUN 8/24/23 PAG E *** CHECK DATES 07/01/2023 - 07/31/2023 *** ST AUGUSTINE LAKES - GENERAL BANK A ST AUGUSTINE LAKES CHECK VEND# .....INVOICE..... ...EXPENSED TO... VENDOR NAME STATUS AMOUNT ....CHECK.... . DATE DATE INVOICE YRMO DPT ACCT# SUB SUBCLASS AMOUNT # 7/13/23 00005 7/01/23 2023-611 202306 310-51300-31100 * 410.00 CDD BOARD MEETING 6/27/23 DOMINION ENGINEERING GROUP INC 410.00 000061 7/13/23 00004 7/01/23 22 202307 310-51300-31300 * 291.67 JUL DISSEM AGENT SRVCS 7/01/23 22 202307 310-51300-35100 * 150.00 JUL INFO TECH 7/01/23 22 202307 310-51300-34000 * 3,937.50 JUL MANAGEMENT FEES 7/01/23 22 202307 310-51300-35300 * 100.00 JUL WEBSITE ADMIN 7/01/23 22 202307 310-51300-51000 * .33 OFFICE SUPPLIES 7/01/23 22 202307 310-51300-42000 * 6.60 POSTAGE 7/01/23 22 202307 310-51300-42500 * 1.65 COPIES GOVERNMENTAL MANAGEMENT SRVCS LLC 4,487.75 000062 TOTAL FOR BANK A 4,897.75 TOTAL FOR REGISTER 4,897.75 SAUG ST AUGUSTINE L BPEREGRINO